American Friends Service Committee (Quakers) : Finance Coordinator

 

الوصف الوظيفي

Financial Management

·        In charge of the process of Program annual budgeting and planning in conjunction with the Regional Finance Admin Manager (RFM) and Country Representative (CR) ; prepare country project plans and budgets with the Program staff; monitor progress (BVA) and changes; and keep the country team and RFM abreast of the Program’s financial status.

·        Analyse and present financial reports in an accurate and timely manner. Provide the RFM, CR and/or program staff, monthly general ledger, asset reports and BVA reports.

·        Communicate monthly and annual financial statements; generate financial reporting materials for all donor segments ensuring sound grants accounting.

·        Implement the monthly closing process for Account Payables and General Ledger for the country office accounts

·        Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing schedule is adhered, and that financial data and cash flow are steady and support operational requirements.

·        Manage Country office’s cash flow and forecasting in collaboration with program team in the country

·        Coordinate the annual country and grants audit process, liaise with external auditors under supervision of RFM

·        Ensure that country staff are aware of the AFSC rules and procedures for budget and accounting using the AFSC regional finance manual, and AFSC finance directives as a guide

·        Support AFSC local partner organizations to fulfil the financial management requirements of partnership with AFSC in collaboration with program directors/staff and conduct field visits to support partners

Accounting and documentation

·        Performs three-way match in comparing invoice with purchase order and goods received note before processing any payment.

·        Control the accounting of the country office. review all financial transactions. Check accuracy and integrity of all general ledger reports and bank reconciliations before review and approvals in accordance with the AFSC finance manual.

·        Ensures that all payments are processed on time.

·        Prepare Country Payroll monthly and liaise with tax advisor and banks.

·        Performs monthly petty cash count as well as petty cash spot checks

·        Oversees routine banking services including collecting bank statements, making bank transfers depositing, and withdrawing cash.

·        planning and forecast cash needs.

·        Responsible for filling all financial documentation for cash and expense management for the duty station as per the filing standards of AFSC Middle East Finance.

·        Timely review of the field Activity Financial Reports (verifying the coding, arithmetical accuracy, documentation, authorization) and subsequent feedback to ensure timely submission to Regional Finance Manager.

·        Work with RFM on Preparing financial reports and forecasts as requested.

Human Resources

·        Maintain track of the leaves record

·        Maintain track of the Assets record.

·        Ensure accuracy and completeness of staff files

جميع الحقوق محفوظة لموقع جوبس.

متطلبات الوظيفة

. MINIMUM QUALIFICATIONS (Must have)

• EDUCATION/TRAINING/CERTIFICATION

Bachelor's degree in Accounting, Finance, Business Administration or related discipline.

• EXPERIENCE

5 years’ experience in accounting.

• COMPETENCIES / PERSONAL ATTRIBUTES
  • Ability to work independently with little supervision
• Ability to work well under pressure and deadline
• Very detailed oriented
• Ability to multitask and work within deadlines
• Ability to travel outside of the country for long periods
• Ability to work with staff at all levels
• TECHNICAL SKILLS
  • Proficiency in use of Microsoft applications, including Excel and Word
• Good written and oral communication skills
• Good knowledge of accounting and Human Resources practice, policies and procedures
• LANGUAGES

Fluency in spoken and written English. Fluency in spoken Arabic is required.

تفاصيل الوظيفة

المسمى الوظيفيFinance Coordinator

آخر موعد للتقديم06 - Nov - 2022

المكانرام الله والبيرة

نوع الوظيفةدوام كامل

المستوى المهنيإدارة

الراتبN/A

الدرجة العلميةالبكالوريوس

الخبرة5 Years

آلية التقديم

Interested and qualified candidates can apply online through  afscmero@gmail.com or Apply Now-button below

Human Appeal UK : Senior Finance Coordinator

 الوصف الوظيفي

About Human Appeal UK

Human Appeal UK is a non-profit organisation based in the UK – Manchester and working across the globe to strengthen humanity’s fight against poverty, social injustice and natural disaster. Through the provision of immediate relief and the establishment of self-sustaining development programmes, we aim to invest in real, effective solutions.

We work year-round to establish healthcare, water and sanitation- WASH, education, and livelihood programmes that pave the way for empowered, self-serving communities. We also provide food, medical aid, and disaster relief during emergencies, a critical intervention that saves lives.

Job purpose

Manage the HA Finance Department and ensure the robustness of the HA financial management systems and processes, as well as smooth coordination with HA Head Quarter.

Responsible for ensuring that the charity’s funders, donors, suppliers, volunteers and staff are paid appropriately and for ensuring that income is properly recognised in the systems to deliver and maintain an efficient and effective accounting system.

Maintaining all associated internal controls, policies and procedures and adhering to Accounting Regulations and associated legislation via utilisation of in-house Accounts and Management systems in order to safeguard the charity, deliver value for money, save costs, mitigate risk and prevent misappropriation of income and expenditure

 

Essential Job Responsibilities

Supervision of daily operation

• Ensure that the programmes financial accounting environment is in compliance with HA policies and procedures, Generally Accepted Accounting Principles, donors' rules and regulations and legal requirements. Preparation of the monthly reconciliation of the bank statements
• Ensure the overall accuracy of financial information recorded in general ledger and reflected on the programmes trial balance and other financial reports submitted to HQ, donors and other stakeholders.
• Oversee the development and implementation of robust local financial systems and processes (for e.g., payroll and cash management) as appropriate and Ensure that all assets including cash, inventories, accounts receivable and fixed assets are accurately reflected on the HA Financial Statement.
• Oversee monthly analysis of the HA trial balance and other financial reports. Such reports include but are not limited to budget comparison reports, grant liability reports, efficiency reports
• Lead  partner finance-related due diligence and vetting processes and, as necessary, provides technical assistance to meet capacity gaps identified in the process
• Regularly familiarizes themselves with relevant local laws including taxation and social security laws and serves as a resource for the office on such laws.

Budget management

• Support the Programmes Department in developing budgets for new programmes/projects and revisions of existing projects.
• Ensure that reasonable estimates of direct cost and shared direct cost are used in budgets, based on historical data and current market conditions.
• Ensures that accurate indirect cost and support services rates are used in accordance with policies and guidelines for each project
• Organise regular review of BVA with programme managers and country directors to address significant variances between approved budgets and actual expenses and plan strategies for addressing them and support budget holders in their budget management

Cash flow management

• Analyse and review quarterly cash forecasts submitted to HQ, to ensure efficient management of cash flows. In addition, ensure that cash forecasts submitted to donors are accurate and based on proper cash flow planning
• Ensure availability of sufficient, but not excessive cash in the operating account, by establishing cash balance monitoring systems to trigger timely accounts' replenishment.

Bank reconciliation

• Ensure bank accounts are managed in accordance with finance and treasury policies. Coordinate the opening and closure of bank accounts and maintain an accurate list of bank signatories.
• Ensure that monthly bank reconciliations are performed in accordance with the Bank Reconciliation Procedure for all bank accounts and approved bank reconciliation forms are submitted to HQ/Finance on timely basis.
• Monitor currency exchange rates and alert management when/if unusual or unexpected changes occur.
• Promote efficient and innovative solutions to cash management based on current trends. Such solutions might include electronic banking and mobile banking.

Financial staff training

• Oversee the recruitment, training and development of a competent pool of finance staff that can effectively discharge of the finance function
• Oversee the orientation of accounting staff and project managers in relevant financial management practices, HA policies and procedures and donors' financial requirements. In addition, design and implement succession plans for finance staff.
• Ensure that job descriptions for Finance employees are up to date. In addition, ensure that performance and development plans are prepared each year.
• Conduct the annual performance appraisals for supervised staff, and Make these documents a useful tool for employees to maintain and improve their performance.
• Provide feedback on performance appraisal and professional development of Finance staff to Human Resources Department and Head of Gaza.

Liaise with Head Quarter

• Oversee the month-end financial closure process and coordinate the timely submission of monthly financial reports to Head Of Gaza, donors, human appeal HQ
• Supervise the preparation and submission of financial reports to HQ, donors and local government entities based on HA policies, local laws and donors' requirements. When required, provide background information on the nature of costs to donors and other stakeholders.

For Operational daily works: His/Her responsiblites should also includes but not limited to;

• Maintain financial control, due diligence and financial administration of projects.
• Acquire up to date status of project payments, exchange information and ensure consistent service delivery to our partners.
• Review and approve final financial reports for projects implemented by partners.
• Archive all financial documents.
• Ensure Compliance of HA internal/external procedures and policies to ensure safe and legal money transfer. 
• Sucessfully ensure that the Charity’s Suppliers, Partners & staff are paid appropriately in a timely fashion.
• Successfully ensure that the charity’s income from Funders & Donors are accounted for appropriately 
• Successfully prevent misappropriation of income and expenditure.
• Safeguard the charity from risk & in accordance with internal policies, procedures and external accounting regulations.
• Deliver value for money by ensuring due diligence checks are applied to all financial matters.
• Review all supplier invoices for appropriate documentation and approval prior to payment.
• Log (file and scan) invoices, including expenses, ad-hoc payment requests.
• Ensure efficient and timely accounts payable month-end closing.
• Preparing accruals and prepayments.
• Review (and adjust where necessary) ensuring payments are being made appropriately in line with payment terms.
• Prepare and distribute remittance advices to Suppliers. 
• Prepare payment documents relating to suppliers paid by direct debit.
• Receive supplier statements, match those against payments made; invoices ready for payment and invoices in query.
• Reconciliation of Supplier Accounts in liaison with the Financial Controller.
• Producing and reconciling monthly Creditor reports and analyzing Aged Creditors reports.
• Reconciliation of various Bank Accounts.
• Contribute to the Month End & Year End Accounts closing and external audit.
• Review Budgets versus Actuals performance with Budget Holders.
• Prepare new projects budgets

جميع الحقوق محفوظة لموقع جوبس.

متطلبات الوظيفة

Experience and Competencies

• University Degree in Accounting, Finance or related field or equivalent work experience required. A professional certification in Accounting or a related field highly desired.
• Accounting qualification (such as CPA, ACA, ACMA, ACCA)
• Minimum of 5 years successful experience in the humanitarian and developmental field, ideally in INGOs.
• Professional level using MS Office Suite, especially MS Excel.
• High proficiency in English, Arabic is an asset
• Advanced communication and interpersonal skills
• Ability to work on their own and/or part of a team, and under pressure

تفاصيل الوظيفة

المسمى الوظيفيSenior Finance Coordinator

آخر موعد للتقديم30 - Sep - 2022

المكانقطاع غزة

نوع الوظيفةدوام كامل

المستوى المهنيمتوسط الخبرة

الراتبN/A

الدرجة العلميةالبكالوريوس

الخبرة5 Years

آلية التقديم

We are looking to appoint this role ASAP so for the best chance of success please APPLY TODAY!

Please upload your CV and Cover Letter outlining how your experience, skills, qualification and professional background fit with the position requirements. The deadline is 30 Sept.2022

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Norwegian Refugee Council المجلس النرويجي للاجئين : Finance Coordinator

 الوصف الوظيفي

Finance Coordinator based in Jerusalem (Nationals only)

The Finance Coordinator will be responsible for coordinating the accounting unit activities and the day to day operations. The Finance Coordinator will manage the accountancy team and provide capacity building . 

Generic responsibilities:

1. Implement NRC’s systems and procedures at the country office level
2. Ensure adherence to NRC policies, handbooks, guidelines and donor requirements
3. Prepare and submit reports and analysis
4. Ensure proper filing of all support documents
5. Support project staff in financial matters
6. Carry out other tasks as directed by management.
7. Support line manager in procedures and required finance related trainings trainings
8. Management of finance (accountancy) team

The position specific responsibilities include : 

1. Lead the accountancy work in Palestine office.
2. Responsible for the national salary calculation for all areas.
3. Responsible to allocate the international salaries and costs to NRC projects and ZERO the intermediate project.
4. Responsible for tax rules and regulations for national and international staff, also for consultant and deduction at source.
5. Coordinate with Gaza Cash Cards accounts management.
6. Comply with Project and Annual Audits in coordination with the Risk and Compliance unit.
7. Contribute to the MoI yearly report requirement. And responsible for MoF yearly report.
8. Responsible for preparing and loading the international time sheets.
9. Follow up on international payments to clear account 1560.
10. Responsible for all WB & Gaza reallocations, clearing advances.
11. Responsible for Authorization Table.
12. Prepare CO & HO Z distribution, exchange rate revaluation, BRS and be responsible for the closing of the month.
13. Undertake any other reasonable task assigned by management.

Additional Details:

Duty Station: Jerusalem 

Type of Contract: National open end contract

Salary: Based upon the NRC Palestine pay scale

ميع الحقوق محفوظة لموقع جوبس.

متطلبات الوظيفة

Professional competencies:

• Master’s degree in accounting or any related matters.
• Minimum of 3 years of experience from working at similar level in a humanitarian/recovery context.
• Previous experience from working in complex and volatile contexts
• Previous experience working on main donors.
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Good command of English and Arabic, both written and verbal

Context/Specific Skills, Knowledge and Experience:

• Excellent Knowledge of the Palestinian and Israeli taxation laws.
• Excellent Knowledge of Hebrew language is required.

تفاصيل الوظيفة

المسمى الوظيفيFinance Coordinator

آخر موعد للتقديم17 - Aug - 2022

المكانالقدس

نوع الوظيفةدوام كامل

المستوى المهنيمتوسط الخبرة

الراتبN/A

الدرجة العلميةالماجستير

الخبرة3 Years

آلية التقديم

Additional Details:

Duty Station: Jerusalem 

Type of Contract: National open end contract

Salary: Based upon the NRC Palestine pay scale

To apply :

Finance Coordinator based in Jerusalem (Nationals only) - NRC and NORCAP Careers Careers (oraclecloud.com)

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