الوصف الوظيفي
Job Title: HUMAN RESOURCES Officer
Reports to: Head of Mission
Technical links: Admin/Finance at PUI bases; Admin and Field Coordinators
Overall Goal
Under the responsibility of the HoM and in technical coordination with the the Field and Admin/Finance Coordinators, the Human Resources Officer is responsible for the management of overall HR at mission level through the implementation of PUI Internal Staff Regulation (ISR) and internal rules, PUI policies (PSEAH, Code of Conduct, etc) guidelines & tools. S/he supports the HoM and the senior management team in defining and implementing the roll out of the HR packages, ensures legal and administrative support to managers for all Human Resources related matters and actively participates in implementing training and development programs for staff. S/he actively participates in scaling and recruiting the human resources needs at mission level.
Tasks and Responsibilities
- Human Resource (HR) Guidelines: S/he participates to updating the ISR and pertaining guidelines and tools, and supports the HoM to ensure its proper application at mission level, while respecting the legal framework of the country of operation.
- Administrative Oversight and Career Tracking: S/he is responsible for the administrative management of national teams at mission level in close collaboration with the HoM, Field coordinators and Admin/Finance Coordinator (recruitment, hiring, remuneration, follow-up, appraisals, training, dismissals…).
- Work Organization: S/he makes recommendations and participates in the rationalization and optimization of the Human Resources of the mission.
- Risk Analysis: S/he supports the HoM and Field Co. in analyzing the risks in relation to HR questions, and issues alerts / recommendations, if necessary.
- Internal coordination: S/he centralizes and disseminates information within the mission, in close collaboration with HoM and the Field Coordinators, and consolidates activities’ internal reporting in that regard.
Specific Goals and Related Activities
1. PARTICIPATE IN THE IMPLEMENTATION OF HR GUIDELINES, PUI Policies; TOOLS AND REGULATION AT MISSION LEVEL
- Ensure the dissemination and respect of the HR guidelines and procedures within the mission
- In coordination with the HoM and the Field Coordinators, organize internal training sessions on HR policies and refresher training on PSEAH, Code of Conduct and other internal ethical policies.
- Participate in defining and monitoring the implementation of the HR guidelines and regulations.
- S/he proposes possible adjustments to HR guidelines in relation to rules, procedures and tools regarding recruitment, remuneration, administrative management, disciplinary measures and individual career development within the organization. S/he works closely with the HOM and the Admin Coordinator on this matter.
- If requested, participate in reviewing the Salary Grid (benchmark...)
2. ENSURE ADMINISTRATIVE MANAGEMENT AND PROMOTE CAREER DEVELOPMENT OF NATIONAL STAFF
- S/he is in charge of the several step of the HR cycle management on the mission
- Lead the recruitment process, onboarding, administrative and disciplinary process.
- Ensure appropriateness and coherence between PUI or mission HR policy and process and the context/reality.
- S/he guarantees that the recruitment procedures are respected and actively contributes to the recruitment (advertisement, applications, and interviews) of all staff at mission level in total transparency
- S/he ensures that administrative files of national personnel are duly constituted, and verifies that the documents of employees are in line with work requirements of PUI in the country of operation.
- S/he supervises the drafting of the employment contracts of staff.
- S/he organizes the induction for international and national staff at mission level and facilitates the integration of new employees.
- S/he oversees payroll for the mission staff, and ensures the update of the Allocation table in the Financial Follow Up (HOMERE)
- She/he updates databases with personnel related information
- S/he ensures the monitoring of leaves, attendance and ensure accuracy of date in the HR database.
- S/he ensures the proper functioning of the staff appraisal process for all employees of the mission.
- S/he identifies training needs, leads the setup of the capacity building plans and participates in the process of concretely creating training programs.
3. ENSURE THE PROPER WORK ORGANIZATION OF THE MISSION
- S/he participates in the preparation of organizational charts, pays attention to achieving coherence in the composition of teams, as regards distribution of tasks and responsibilities, definition of hierarchical and functional relationships, job titles.
- S/he is involved in identifying Human Resource needs in the context of drafting project proposals and eventually amendments to those proposals
- With the support of Field Coordinators and HoM, s/he proposes improvements to employees’ working conditions, proper team sizing and internal organization.
- S/he ensures the consistency between the organization of the different departments at mission level
4. ANALYZE AND ANTICIPATE RISKS RELATED TO HUMAN RESOURCES
- S/he strives to anticipate and prevent social and inter-personal conflicts, and participates in crisis management if necessary, with support of the HoM and the Field Coordinators.
- S/he is attentive to the risk of abuse of power (whether this arises among national employees or on the part of an expatriate in relation to national employees, and regardless of the form it takes), and reports any inappropriate behavior to his/her direct supervisor.
- S/he is responsible for confidentiality and record keeping of all personnel files (whether staff is onsite or not), for updating of information, and for hardcopy and electronic filing.
- S/he is proactive in the identification of culturally sensitive topics and ensure the respect of all cultural values at mission level
- S/he ensures the management of the disciplinary issues at mission level, and reports all disciplinary cases adequately and in line with PUI policies to HoM and/or HQ.
5. ENSURE DISSEMINATION OF INFORMATION, COORDINATION, AND REPRESENTATION ON HR MATTERS
- S/he ensures effective dissemination of information to the mission teams.
- S/he compiles the monthly HR report and submits to the HoM and the Admin/Finance Coordinator on a monthly basis
- At mission level, S/he is PUI’s representative before the employees for all matters related to Human Resources. With support of the HoM and Field Coordinators; in this regard, S/he makes sure to notify national teams and managers in PUI bases of any decisions or changes in rules or procedures, and ensures that all necessary explanations are provided, so as to facilitate adoption of these changes.
- Externally, s/he represents PUI before legal, tax, and administrative authorities (Labor Inspectorate, Tax Office, Collection agencies…) by delegation of the HoM. S/he also develops and maintains relationships with partnership institutions on matters related to administration, donors and Human Resources, notably in the context of the NGO coordination forum.
- S/he ensures efficient flow of information to the HoM; to the Program (Field Co, Deputy HoM) and all Support teams. S/he attends internal meetings whenever required at mission level and participates actively to them.
6. SUPPORT THE HR TEAM in PUI bases
- S/he works closely with HR/Admin colleagues and Field Co in PUI bases in Nablus and Gaza;
- S/he supports the base HR teams & Field Co. and help guiding the work of the HR/Admin team on ad-hoc basis
- S/he supports the induction of new members, ensuring the project and mission context, the relevant PUI tools and policies are well understood
- S/he support and training of HR colleagues
جميع الحقوق محفوظة لموقع جوبس.
Required Profile:
REQUIRED:
- University degree in Human Resources or a related field
- Experience in administration position
- Minimum 2 years of experience in a similar position (NGOs and/or private companies)
- Good analytical and writing skills. Good management capacities and team leadership spirit
- English mandatory: Excellent command in Writing and editing documents in English.
- Good knowledge of the MS office software - Including Word, Outlook. Excellent in Excel.
- Good skills in reports and contracts redaction
DESIRABLE
1. Knowledge and Skills:
- Labor Law
- Capacity Building
- Recruitment
- Administrative Management
- HOMERE Software
2. Knowledge of humanitarian actors
3. Good knowledge of institutional donor (ECHO, UN agencies, etc.) procedures and financial guidelines
Required Personal Characteristics (fitting into the team, suitability for the job and assignment)
- Communication skills
- Diplomacy
- Rigor
- Ability to withstand pressure
- Analytical skills
- Ability to work on own initiative and collaboratively as part of a diverse team and manage a varied workload
- Great sense of confidentiality
- Cultural sensitivity
PUI provides a work environment that reflects the values of integrity, diversity and gender equality. Therefore, we strongly encourage applications from women and underrepresented cultural or social groups, particularly people with disabilities and people from communities highly affected by occupation-related violence (including settler violence).
All PUI workers adhere to the values and principles outlined in the PUI Code of Conduct and policies, including the Protection from Exploitation and Abuse Policy and the Child Protection Policy.”
If you believe you are the candidate we are looking for, please submit a cover letter and a detailed resume before August 17, 2022, by sending an email to:
hr@premiere-urgence-pal.org
Please indicate the Position Title ("HR Officer") in the E-mail subject line.
Incomplete applications will not be considered. Only short-listed candidates will be contacted.